Jobs

This is a brilliant administration job for someone who loves being at the heart of the organisation, supporting a creative team, and taking pride in helping an award-winning digital marketing agency operate even more efficiently across projects, people, and looking after the pennies.

Hours: 4 or 5 days a week

Salary: £23500 to £28500k

Start: January 2024

Location: Cambridge, UK (minimum 3 days a week).

What are the key duties?

** Projects **

• Administering new projects in our system from start to finish, ensuring we follow consistent processes around set-up and wrapping them up at the end

• Ensuring good workflow processes to ensure we deliver on time, helping the team update the status of the project and record their time, and running monthly reports on profitability

• Administration such as booking kick-off meetings or gathering source information including brand guidelines and creative assets

** Team **

• HR duties including issuing contracts for staff members and contractors, calculating holiday time and booking one-to-ones with our Director

• Booking freelancers and contractors, issuing purchase orders, and ensuring timelines and delivery dates are made clear

• Arranging gifts, cards and celebrations

** Operations **

• PA duties to our Director; diary management and booking travel

• Answering the phone, making coffee; booking meeting rooms

• Liaison with our IT team over technical issues

• Ensuring correct Microsoft templates are being used and company policies and our ‘How-to Sookio’ handbook is being kept up to date

• Office management; keeping the place tidy, watering the plants, and getting milk, paper, ink and other essentials.

** Financial **

• Weekly bookkeeping using Xero, including reconciling the bank, preparing the VAT return and keeping files in order.

• Chasing invoices, processing expenses, preparing purchase orders and dealing with ad hoc queries from clients or the team.

• Purchasing light office equipment and stationery

Essential! We need you to be

• Organised and efficient. Always looking to find ways to finetune our processes to help us become more profitable and productive

• Proactive: always aware of what’s going on around you and thinking how you can support the fabulous Sookio team and help us become even more efficient

• With an excellent standard of English, in written and spoken communication

• Confident in Xero to a standard where you understand VAT and reconciling the bank (payroll is calculated by our accountants)

• Confident in Microsoft 365 suite: Word, Excel, PowerPoint

Working with Sookio gives you

• The chance to work alongside a lively, creative team fizzing with ideas and who take genuine pride in their work.

• Flexible hours and hybrid working.

• Opportunities for personal development through our digital marketing events and webinars and taking part in work experience and mentoring schemes.

• 32 days holiday (including Bank Holidays) pro rata

• Healthcare scheme

• Pension scheme.

• Wellbeing support through our mental health app and phone line.

• Regular social events, summer and Christmas client parties.

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Want to apply? Please send your application, including CV and covering letter, to our Director Sue Keogh at jobs@sookio.com.